Club Constitution

The following constitution was adopted on 28th November 2012

Function

The St Albans Go Club, hereinafter "The Club", is a non profit-making organisation devoted to the playing and promotion of interest in the game of Go. Membership of and offices in The Club are equally open to all persons of all ages and nationalities and either gender. The Club is affiliated to the British Go Association ("BGA") and to all organisations with which the BGA is affiliated.

Officers

The Club shall have the following Primary Officers:

  1. Chairman
  2. Secretary
  3. Treasurer

The Club may from time to time at a General Meeting create or abolish additional offices and deputies for any offices and elect persons to hold those offices. Officers normally hold their position from the time of election until the next AGM. One person may simultaneously hold more than one office except that no one person may hold more than one Primary Office at one time. The Treasurer has authority to open and maintain a bank account in the name of the club with him or herself and at least one other officer as signatories. Only one signature will be required on cheques.

General meetings

There shall be an Annual General Meeting (AGM) of the Club to take place not less than 9 months and not more than 15 months after the previous AGM. Members shall be entitled to attend and vote if their membership subscription (if any) has been paid or is no more than 30 days in arrears. The Secretary shall invite all members to the AGM at least two weeks in advance and take steps to ensure that the date is acceptable to the maximum number of people. The business of the AGM shall include the election of officers, the presentation by the Treasurer of the previous year's accounts, and the setting of the subscription for the forthcoming year. From time to time Extraordinary General Meetings (EGM) may be held to discuss issues which cannot wait until the next AGM. The Secretary shall attempt to give as much notice as possible of such EGMs and take steps to ensure the date is most convenient to the maximum number of members. A member unable to attend an AGM or EGM may attend and vote by proxy by communicating to the Secretary no less than 24 hours in advance his or her voting intentions on each issue or election known at that time. At the discretion of the Secretary, where the matters to be discussed are comparatively minor and do not involve any significant expenditure or controversy, an EGM may be conducted by emails circulated to all current members with a vote to be taken within 2 weeks of raising each matter. It will however be possible for members to request that the meeting be instead conducted face-to-face and such a request will be implemented if made by 3 or more members. Meetings shall be chaired by the Chairman if present. In the absence of the Chairman, the first business of the meeting will be to appoint a chairman for the duration of the meeting.

Elections

The current incumbent of each office shall be automatically nominated for the same position the following year unless he or she announces the intention to stand down. Any current member may nominate any member including himself or herself for any office giving 7 days notice prior to the relevant General Meeting, unless the office in question has just been created, whereupon no notice is required. If an election is contested, then a vote will be taken by show of hands and the candidate with the most such votes will be elected. In the event of a tie the chairman of the meeting shall have an additional casting vote. The successful candidate will take office immediately after the close of the meeting at which he or she is elected, unless there is no different immediate previous incumbent of that office, whereupon he will take office immediately upon election.

Voting on other matters

The following matters will require a two-thirds majority of those elegible to vote at a meeting including those voting by proxy, whether or not voting, in order to be approved.

  1. Any motion to dissolve the Club.
  2. Any motion to merge the Club with another club or clubs.
  3. Any motion to change this constitution.
  4. Any motion to remove an officer from his or her office other than in the normal course of elections.
  5. Any motion to exclude or ban a person from membership of the Club.

In the last two cases the person concerned shall be invited by the Secretary to submit written reasons why the vote should not go against him or her, and if supplied, these will be read out in full before the vote is taken. All other matters shall be voted on in the same manner as for elections of officers.

Website

The club shall maintain a website which will indicate the time days and venue of the usual meetings of the club together with Go-related information of use to members and others, together with a email mailing list for ease of contact of all current members. Responsibility for maintenance of the website and email list shall lie with the Secretary or an officer elected specifically for that purpose.

Winding up of the club

The club shall be automatically wound up if no meetings have taken place at the usual time and venue for a period of 6 months, or if the membership of the club declines to fewer than 3 members for a period of 6 months or more. In the event of the club being wound up either automatically or by a vote of the members then the equipment held by the club shall be offered for sale to the remaining members, to other Go clubs or the BGA and any funds held by the club shall be donated to Go-related organisations or charitable organisations as the remaining members see fit.